The documents to be prepared
Identity documents
Natural person
Obviously, we'll need for all the steps all stakeholders' identity documents in your draft constitution from the moment they occupy a role in company: shareholders, manager, director etc... Accepted identification documents are passport and national identity card. Check that the validity dates are always good. For information, the driving license is not a valid ID in Luxembourg.
Legal person
We will need the identity of all individual entities that are beneficial owners of companies involved in the constitution. In addition, we will also need a newest extract from the trade register of companies in the country in which the company operates, and the statutes of the companies.
Proof of address
It is possible to provide several types of documents to verify your address.
This can be a certificate of residence, a document typically published by the municipality in which you reside, but also an electricity bill or internet subscription. For Belgian residents, it is possible to provide an extract of their identity card if it dates back less than a month.
Criminal record extract
It is imperative to provide a criminal record dating back less than 3 months. This document is required to introduce the trade permit application in Luxembourg. In many countries, it is possible to make this request directly through the Internet.
Tax notice
It is a document that is increasingly asked to justify the consistency of your purchases or investments. It will be necessary to provide this document for example in building a civil society. Indeed, this is part of the initiatives against money laundering. For example, if you make a cash purchase of 100.000 euros, but your tax notice highlights a non-taxation, it does bode well for the rest of your file...
Notarial certificate of non-bankruptcy
This is a statement made under oath before a notary in which you state not being personal bankruptcy and this not limited in time or space. If you are having difficulty obtaining this document, please contact us.
Here is a sample declaration of type:
CERTIFICATE
I, Master Name and Notary name, holds a Notarial Office at the Office Address
Certifies and hereby certify,
that Mr. Full name, residing at the Address and born in the Birthplace the Birthday
Justifying his identity by producing his ID number: Reference of the ID
Acting in his own name,
Told me, under oath, that at no time and in no place, until today, been the subject of a judgment declaring personal bankruptcy.
In witness whereof, I have issued this certificate to serve and to assert that right.City of the notary office, the Date
Qualifications
Many professions are regulated in Luxembourg. The simple fact of wanting to trade requires a trade permit. For this grail, it will be necessary to justify either a higher education diploma or an equivalency according to European directives. It will also be possible for people who do not have a high school diploma, provide a certificate of professional experience of at least 5 years in the activity for which you wish to obtain a permit.
Conclusion
All documents must be supplied in "ORIGINAL" version. Some documents require a little time to obtain, so do not hesitate to make requests at the earliest to be sure to have everything on time.
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